MWIA Centennial Meeting

The Centennial Congress of the Medical Women’s International Association

Medical Women:

Ambassadors of Change in a Challenging Global World

July 25-28, 2019

Brooklyn Bridge Marriott, New York City

The American Medical Women’s Association (AMWA) is proud to host the Centennial Congress of the Medical Women’s International Association (MWIA) in New York City where MWIA was founded in 1919. The Congress has been planned to include educational sessions with an international array of speakers, medical education sessions, scientific posters, grand exhibit hall, global networking, United Nations tours, sand artist performance, and group sightseeing events including discount tickets to the Empire State Building, the site where the MWIA was founded at a meeting in the old Waldorf Astoria Hotel.  This Centennial Congress will provide an unprecedented opportunity for networking among medical women from all over the world.

The meeting will be held at the newly renovated Brooklyn Bridge Marriott.  A limited room block is available at the hotel with discount pricing for Congress attendees.  Book your rooms early to stay on-site for ease of travel and maximal networking opportunities.

Welcome from the MWIA President Welcome from the MWIA Secretary General Welcome from AMWA

Faculty

Speakers will be announced October 2018. Proposals are being accepted now.

Agenda

CENTENNIAL CONGRESS OF THE MEDICAL WOMEN’S INTERNATIONAL ASSOCIATION – DRAFT SCHEDULE (subject to change)

THURSDAY, July 25, 2019 PRE-CONGRESS

8:00-9:00 am              Finance, Resolutions, & Scientific Committees Meetings

9:00-10:00 am            National Coordinators / Presidents Meeting

10:00 am-12:30 pm   MWIA Executive Committee Meeting

12:00-1:00 pm            Hospital Tours

2:30-4:00 pm             United Nations Event (tentative)

4:15-5:00 pm              United Nations Tours ($20 discounted group rate)

6:00-8:00 pm             Opening Reception

8:00 pm                       yMWIA Gathering

FRIDAY, July 26, 2019 CONGRESS DAY 1

8:00-9:00 am              Speed Networking, yMWIA Gathering

9:00 -10:30 am           Opening Ceremony & Keynotes

10:30 am-12:00 pm   Historical Panel

12:00 1:30 pm             Lunch / Networking / Exhibits / Posters / MWIA sale

1:30-3:30 pm              Breakout 1, Breakout 2, Breakout 3

3:30-4:00 pm             Break / Networking / Exhibits / MWIA sale

4:00-6:00 pm             MWIA General Assembly 1

6:30 pm                       Optional Group Dinners or Excursions

SATURDAY, July 27, 2019 CONGRESS DAY 2

8:00-9:00 am              Regional Meetings

9:00-10:30 am            Plenary Sessions

10:30 am-12:00 pm   Breakout 1, Breakout 2, Breakout 3

12:00-1:30 pm            Lunch / Networking / Exhibits / Posters / MWIA sale

1:30-3:30 pm              Breakout 1, Breakout 2, Breakout 3

3:30-4:00 pm             Break / Networking / Exhibits / MWIA sale

4:00-6:00 pm             MWIA General Assembly 2

6:00-6:30 pm             yMWIA

7:00-10:00 pm           MWIA Centennial Gala

SUNDAY, July 28, 2019 CONGRESS DAY 3

8:30-9:30 am             Breakout 1, Breakout 2, Breakout 3

9:30-11:30 am            General Assembly 3

11:30am-12:30 pm    Closing Ceremony

2:00 pm                       Optional New York City Tours / Excursions / Shows

2:00-6:00 pm             MWIA Executive Committee Meeting

MONDAY July 29, 2019 POST-CONGRESS 

MWIA Executive Committee Meeting

Schedule subject to change.

Registration

Registration will open April 2018

On 11/30/18, rates go up by $50.  On 4/30/18, rates go up by $40.

$475  Member Full Meeting Package (meeting, reception, lunches, and centennial gala) – Non-member $535
$375  Member Full Except Gala (meeting, reception, lunches) – Non-member $435
$215  Guest for Social Events (reception, centennial gala)
$75  Reception
$140 Centennial Gala
$360 Member Student/Resident Full package (meeting, lunch, reception, centennial gala).  Non-member $400.

Refunds prior to May 1, 2019 will be subject to a $75 fee. No refunds after May 1, 2019. Registration is transferrable.

Meeting Brochure

Photo/Video Release Policy

Registration implies agreement with Congress photo/video release policy which allows the Congress photographer, videographer and invited media contacts to photograph or videotape participants at the meeting and publish the footage in future print and electronic promotional and archival materials related to the meeting.

Mobile Meeting App

The Whova networking mobile app will be used at the meeting. Attendee profiles will automatically be compiled by the Whova team and consists of only public information readily available on the web. E-mail addresses will not be published. Messages sent through the app will be sent to the attendees email. Registrants of the meeting agree to allow their name and email address be released to Whova.

 

Travel

U.S. VISA

Please view U.S. visa requirements here. Be sure to apply early for a non-immigrant visa. During meeting registration, you may request a letter for use with your visa application. The letter will be automatically sent to you if you request it during registration. Due to the large volume of anticipated registrations, we will not be able to generate manual letters. You must complete registration to receive the letter for use with your visa application. We will honor refunds (with $25 administrative fee) for visa denials before March 1, 2019 with proof of denial. After March 1, 2019, the standard refund policies apply ($75 refund prior to May 1, 2019, no refunds after May 1, 2019). A visa waiver program allows residents from certain countries to enter without a visa if they have a valid Electronic System for Travel Authorization (ESTA) approval

Discount Congress Airline:  United Airlines – information coming soon

Venue Hotel:  Brooklyn Bridge Marriott

Completely transformed and brimming with contemporary style, the New York Marriott at the Brooklyn Bridge provides an unforgettable destination for your city adventure. Our hotel is just across the East River from Manhattan, near the vibrant neighborhoods of Brooklyn Heights and DUMBO. The subway station is moments away, as is the iconic Brooklyn Bridge. Spacious, stunningly designed rooms and suites offer plush pillowtop bedding, wall-mounted flat-screen TVs, modern workspaces and locally-inspired artwork. Some of our accommodations feature private terraces with sweeping views of downtown Brooklyn and the Manhattan skyline. Stop by The Bar or Brooklyn Pantry for locally sourced food and drinks, complemented by striking city vistas. Additional perks at our luxury hotel include an indoor pool and a fitness center, as well as comprehensively renovated venue spaces; our Grand Ballroom is one of the largest venues in the area. Your downtown getaway awaits at the New York Marriott at the Brooklyn Bridge.

Special MWIA rate of $239 per night (single, double, triple, quad).  Limited room block available, so please book your rooms early.

Booking link coming soon.

Additional accommodation options will be coming soon.

Area Airports (no hotel shuttle to airports)

  • On-site parking, fee: 20 USD hourly, 40 USD daily (52 USD for SUV and oversized vehicles)

Public Transportation

United Nations Event and Tours

An event at the United Nations is being planned for Thursday July 25, 2019, which will include optional group tours of the United Nations (ticketed separately).  To participate in these tours, attendees should register before December 31, 2018.  Availability in the group tour after that date will depend on scheduling.

MWIA Poster Abstract Submission

Submit Your Poster Abstract

Deadline: September 1, 2018

By submitting your poster to us, you are agreeing that we may distribute your poster to MWIA Congress attendees via an online portal or in print.

Before submitting an abstract, please read the submission guidelines below. You will be charged a one-time $40 non-refundable fee.

Posters that align with the MWIA Centennial Congress topics are encouraged.  These include:

Gender specific medicine • Global health • Healthcare & technology • Gender equity • Women physicians: balancing career and family • Medical students, generation Y • Aging and women • Violence against women • History of medical women • The obesity epidemic • Impact of climate change on health • Women’s health

Posters may focus on:

Clinical care – best practices
Clinical care – case study
Research – human subjects (clinical)
Research – bench, other
Graduate Medical Education

Submission Guidelines:

  • Each poster abstract submitted requires a separate application.
  • All author names and email addresses are required and ALL authors must sign off on submission for the abstract to be eligible for consideration. An email will be sent to each author for their electronic signature approving the abstract at the bottom of the submission form.
  • The submitting author must be available to present at the conference.
  • Poster abstract must be 2000 characters or less (author names do NOT count toward word limit and 250 characters should be deducted for any graphic charts).

Formatting:
For Scientific Research: Authors’ names (ex. Smith, Jane, L.), Hypothesis, Methods, Results, Conclusions
For Clinical Cases: Authors’ names (ex. Smith, Jane, L.), Case, Conclusions, Clinical Significance

Questions? Email program@amwa-doc.org.

Submit Your Abstract

Presentation Proposals

We invite you to submit your proposal for a presentation using this form. The MWIA Scientific Program Committee will evaluate submissions and select those that align with the Congress themes. In order to accommodate as many speakers as possible from various countries, each session will generally be no longer than 10 minutes.

Congress Themes:

Gender specific medicine • Global health • Healthcare & technology • Gender equity • Women physicians: balancing career and family • Medical students, generation Y • Aging and women • Violence against women • History of medical women • The obesity epidemic • Impact of climate change on health • Women’s health

You do not need to be an MWIA member to apply. Students are not eligible to submit a proposal – we encourage students and residents to focus their efforts on submitting poster presentations.

Please note that if your proposal is selected, you will be responsible for travel and lodging costs. Final acceptance of the proposal will not be complete until meeting registration is received.  By submitting your proposal, you agree to the above.

The deadline to submit is September 1, 2018. We anticipate a large number of proposals, so we recommend that you submit your proposal early.  Questions? E-mail Program@amwa-doc.org.

Submit Your Presentation

MWIA Centennial Gala

The MWIA Centennial Gala will be held at the Host Congress Hotel, the Brooklyn Bridge Marriott. The Brooklyn Bridge Marriott “boasts award-winning chefs who combine the greatest flavors and cuisines of the world for a truly inspired dining experience…” View photos here.

Excursions

Empire State Building:  Group discounts are available for the Empire State Building, the original site of the Walforf Astoria where MWIA was founded in 1919.  Purchase tickets during registration.  You will receive a ticket to visit the Empire State Building that can be used at any time before, during, and after the meeting.

Brooklyn Bridge: The Brooklyn Bridge is a hybrid cable-stayed/suspension bridge in New York City and one of the oldest roadway bridges in the United States. Walk the iconic Brooklyn Bridge from Brooklyn to Manhattan.

Broadway Shows:  Discount group ticket information to Broadway shows TBA.

More excursions coming soon!

Regional Meetings

Regional meetings will be held on Saturday, July 27, 2019 from 8:00-9:00am.  Additional meetings may also be scheduled by request.

Regions:  Northern Europe, Central Europe, Southern Europe, North America, Latin America, Near East and Africa, Central Asia, Western Pacific

Questions? Email Program@amwa-doc.org.

National Coordinators / Presidents

An information session for National Coordinators and Presidents will be held on Thursday, July 25, 2019 from 9:00-10:00 am.  We hope that the president of every member association will be able to attend the Centennial Congress.

Merchandise

MWIA merchandise will be sold on-site at the meeting.  Pre-order to ensure availability.  Check out what we have to offer!

  

MWIA Centennial T-shirt – coming soon

 

 

[/one_half]
[/one_half]

Networking

The MWIA Centennial Meeting will provide attendees with ample opportunities for networking with women physicians from all over the world.  In addition to having a networking nook available to connect informally, speed networking events will allow attendees to formally establish new connections.  Often small token gifts are shared among attendees, reflecting the diversity of countries represented.  By the end of the 4-day meeting, you will have fostered new friendships with women physicians from all over the world.

Resident Division

There will be special sessions for resident physicians to meet and network.

Medical Student Division

There will be special sessions for medical students to meet and network.

Premedical Student Division

There will be special sessions for pre-medical students to meet and network.

CME

Coming soon!

Information about Exhibitor, Program Book Ads, and Meeting Bag Inserts is below.  Please submit your registration for exhibiting and advertising before June 1, 2019.

The MWIA Centennial Meeting will be held July 25-28, 2019 at the Brooklyn Bridge Marriott. This event presents an opportunity to reach one of the largest assemblies of women physicians, residents, and medical students from all over the world.  Exhibit hours are planned to ensure opportunities throughout the weekend to meet with all of the attendees.

All exhibitors and sponsors (including bag inserts, program book ads, etc) must register through the meeting registration site. Credit card payments are taken through our online registration system. Please complete the online registration form even if you plan on sending a check. Make all checks payable to AMWA and mail to 1100 E. Woodfield Rd., Suite 350, Schaumburg, IL 60173.

Venue: Brooklyn Bridge Marriott

Each Exhibit space will include:

– One 6 ft draped table with 2 chairs
– Listing in the program book if registered before June 1, 2019
– Pass to attend non-meal meeting functions

Friday 7/26/19

Exhibit Set Up 9:00 – 11:00 AM

Exhibits Open: 11:30 AM

Exhibit Close: 5:00 PM

Saturday 7/27/19

Exhibit Open: 11:30 AM

Exhibits Close: 5:00 PM

Exhibit Takedown: 5:00 PM – 6:00 PM

 

Exhibitor Guidelines
Exhibitor assumes responsibility and agrees to indemnify, defend and hold harmless Hotel, Marriott, Inc., and the Hotel’s Owner, and their respective owners, managers, subsidiaries, affiliates employee and agents (collectively, “Hotel Parties”), and Group from and against any claims or expenses arising out of the use of the exhibition premises.  The Exhibitor understands that neither the group nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Exhibit Space Rental: Electricity will be available only if requested in advance and at an extra charge. Space will be assigned according to the order in which paid applications are received.

Cancellations: Once a formal application has been received; cancellations must be submitted in writing, no later than 8 weeks prior to the opening day of the meeting. A $100.00 Cancellation fee will be assessed. If no notification is provided, the applying company will be responsible for the entire exhibit fee.

Regulations: Booths will be provided as indicated in this prospectus. Exhibits must be installed so that they do not project beyond the space allotted. No interference with the light or space of other exhibitors will be permitted. No signs or other articles shall be posted, nailed or otherwise attached to any of the pillars, walls, doors, etc., in such manner as to deface or destroy them. No attachments
shall be made to the floors by nails, screws or any other device. All space is leased subject to these restrictions.

Display Requirements and Restrictions: The Congress retains the right to deny the exhibition of inappropriate items and products (for example products or services that do not have FDA approval. Please contact the Exhibit Manager with any questions. Exhibit participation does not constitute in any form an endorsement of a company or product by MWIA.  Exhibitors are prohibited from making media marketing statements based on participation in the meeting as an exhibitor.

Irregular Canvassing and Distribution of Advertising Matter: 
Solicitation of business or conferences in the interest of business except by exhibiting firms is prohibited. Exhibitors are urged to report to the Exhibit Manager any violations of this rule. Canvassing by exhibitors outside of their booths is also forbidden. Circulars or advertising matter of any description shall not be distributed except from the exhibitor’s booth.

Uncontrolled Eventualities: The Congress will take all reasonable precautions against damage or loss by fire, water, storm, theft, strike or any other emergencies of that character but does not guarantee or insure the exhibitor against loss by reason thereof (see “Responsibility Agreement”)

EXHIBITOR TABLE

For Profit Exhibitor Table (Pay by Credit Card): $2,800.00
For Profit Exhibitor Table (Pay by Check): $2,700.00
Non-Profit Exhibitor Table (Pay by Credit Card): $1,400.00
Non-Profit Exhibitor Table (Pay by Check): $1,350.00

SPONSORSHIP LEVELS

Bronze Sponsorship: $5,000.00
Silver Sponsorship: $7,500.00
Gold Sponsorship: $10,000.00
Platinum Sponsorship: $20,000.00

PROGRAM ADS

Meeting mobile app banner ad: $200.00
Quarter Page Program Ad (Pay by Check): $250.00
Quarter Page Program Ad (Pay by Credit Card): $260.00
Half Page Program Ad (Pay by Check): $500.00
Half Page Program Ad (Pay by Credit Card): $520.00
Full Page Program Ad (Pay by Check): $1,000.00
Full Page Program Ad (Pay by Credit Card): $1,040.00

Full Page Color, inside back cover:  $1500

Full Page Color, inside front cover:  $1500

Full Page Color, back cover:  $2500

Full Page: trim = 8.38 in x 10.75 in, live = 7.88 in x 10.25 in, bleed = 8.63 in x 11 in
Half Page: live = 7.88 in x 5 in
Quarter Page: live = 3.5 in x 5 in

MEETING BAG INSERTS

Bag Insert (Pay by Check): $500.00
Meeting Bag Insert (Pay by Credit Card): $545.00

Read more about the history of MWIA and the role of AMWA and the American Women’s Hospitals Service in the founding of MWIA here.  AMWA has been commemorating AWHS and the work of American women physicians in World War I though an exhibition and recent short film.