MWIA Centennial Meeting

The Centennial Congress of the Medical Women’s International Association

Medical Women:

Ambassadors of Change in a Challenging Global World

July 25-28, 2019

Brooklyn Bridge Marriott, New York City

Register Now!

The American Medical Women’s Association (AMWA) is proud to host the Centennial Congress of the Medical Women’s International Association (MWIA) in New York City where MWIA was founded in 1919. The Congress has been planned to include educational sessions with an international array of speakers, medical education sessions, scientific posters, grand exhibit hall, global networking, United Nations tours, sand artist performance, and group sightseeing events including discount tickets to the Empire State Building, the site where the MWIA was founded at a meeting in the old Waldorf Astoria Hotel.  This Centennial Congress will provide an unprecedented opportunity for networking among medical women from all over the world.

The meeting will be held at the newly renovated Brooklyn Bridge Marriott.  A limited room block is available at the hotel with discount pricing for Congress attendees.  Book your rooms early to stay on-site for ease of travel and maximal networking opportunities.

Welcome from the MWIA President  Welcome from the MWIA Secretary General  Welcome from AMWA

First Special Update

Faculty

Speakers will be announced November 2018.

Agenda

CENTENNIAL CONGRESS OF THE MEDICAL WOMEN’S INTERNATIONAL ASSOCIATION – DRAFT SCHEDULE (subject to change)

THURSDAY, July 25, 2019 PRE-CONGRESS

8:00-9:00 am              Finance, Resolutions, & Scientific Committees Meetings

9:00-10:30 am            United Nations Tours (tentative), separate registration TBA

11:00 am – 1:00 pm    United Nations Event (tentative), separate registration TBA

1:30-3:30 pm              United Nations Tours (tentative), separate registration TBA

2:00-4:00 pm             Hospital Tours

3:00 am-4:30 pm       MWIA Executive Committee Meeting

4:30-5:30 pm             National Coordinators / National President’s Meeting

6:00-8:00 pm            Opening Reception

8:15 pm                        yMWIA Gathering

Note: Allow 50 minutes travel between Brooklyn and the United Nations and allow 30 minutes for UN security

FRIDAY, July 26, 2019 CONGRESS DAY 1

8:00-9:00 am              Speed Networking, yMWIA Gathering

9:00 -10:30 am           Opening Ceremony & Keynotes

10:30 am-12:00 pm   Historical Panel

12:00 1:30 pm             Lunch / Networking / Exhibits / Posters / MWIA sale

1:30-3:30 pm              Breakout 1, Breakout 2, Breakout 3

3:30-4:00 pm             Break / Networking / Exhibits / MWIA sale

4:00-6:00 pm             MWIA General Assembly 1

6:30 pm                       Optional Group Dinners or Excursions

SATURDAY, July 27, 2019 CONGRESS DAY 2

8:00-9:00 am              Regional Meetings

9:00-10:30 am            Plenary Sessions

10:30 am-12:00 pm   Breakout 1, Breakout 2, Breakout 3

12:00-1:30 pm            Lunch / Networking / Exhibits / Posters / MWIA sale

1:30-3:30 pm              Breakout 1, Breakout 2, Breakout 3

3:30-4:00 pm             Break / Networking / Exhibits / MWIA sale

4:00-6:00 pm             MWIA General Assembly 2

6:00-6:30 pm             yMWIA

7:00-10:00 pm           MWIA Centennial Gala

SUNDAY, July 28, 2019 CONGRESS DAY 3

8:30-9:30 am             Breakout 1, Breakout 2, Breakout 3

9:30-11:30 am            General Assembly 3

11:30am-12:30 pm    Closing Ceremony

2:00 pm                       Optional New York City Tours / Excursions / Shows

2:00-6:00 pm             MWIA Executive Committee Meeting

MONDAY July 29, 2019 POST-CONGRESS 

MWIA Executive Committee Meeting (TBA)

Schedule subject to change.
Questions?  Please visit our FAQ page.

Registration

Register Now!

REGISTRATION

Please view the various registration packages below:

The Full Meeting Package include the entire meeting, reception, lunches, and centennial gala and offer $40 savings.

Meeting Only options include the entire meeting with opening reception and lunches without the gala.

A Lecture Only  option is offered only to students and residents in order to offer the lowest registration rates possible and do not include any events with food.  A discounted full package with all meals and gala is available to students/residents for an additional $200.

Opening Welcome Reception – special opening reception with all countries and special programming to kick off the MWIA Centennial

Centennial Gala – elegant 3-course dinner in which attendees typically dress in traditional costumes from their country.  The Gala will feature special performances in celebration of MWIA’s centennial. An event not to be missed.

MWIA Member Discount – All MWIA members have discounted registration.  To be an MWIA member, you must be a member of your national association.  If you do not have a national association in your country, you may join MWIA as an independent member.  Please view the list of current national associations (based on current paid dues to MWIA) here.  We will be verifying membership status prior to the meeting.

REGISTRATION
Registration Category Early Bird Price 11/30/2018 Increase ($50) 4/30/2019 Increase ($40)
Member – Full Package* $475.00 $525.00 $565.00
Non-Member Full Package* $535.00 $585.00 $625.00
Member – Meeting Only* $375.00 $425.00 $465.00
Non-Member – Meeting Only* $435.00 $485.00 $525.00
One -Day (does not include Gala) Early Bird
4/30/2019 Increase ($25)
Member One-Day $175.00 $200.00
Non-Member One-Day $200.00 $225.00
STUDENT/RESIDENT
Registration Category Early Bird Price 4/30/2019 Increase ($25)
Member Premedical/Medical Student/Resident Lecture Only (with offsite meals) $175.00 $200.00
Non-Member Premedical/Medical Student/Resident Lecture Only (with offsite meals) $225.00 $250.00
Member Premedical/Medical Student/Resident Full Package (with reception, onsite lunches, gala) $375.00 $400.00
Non-Member Premedical/Medical Student/Resident Full Package (with reception, onsite lunches, gala) $425.00 $450.00
MISC ADD-ON
Reception $75.00
Gala $140.00
Gala Table (10 tickets) $1,400.00

A 2.5% transaction fee will apply to all registrations.

Refunds prior to May 1, 2019 will be subject to a $75 fee. No refunds after May 1, 2019. Registration is transferrable.

In order to keep the resident and student registrations at an affordable cost, there will be options for off-site meals near the hotel.  Residents and students are welcome to join later in both opening reception activities as well as the gala.

Questions? Visit our FAQ page.

Save the Date Flier Meeting Brochure Coming Soon

Photo/Video Release Policy

Registration implies agreement with Congress photo/video release policy which allows the Congress photographer, videographer and invited media contacts to photograph or videotape participants at the meeting and publish the footage in future print and electronic promotional and archival materials related to the meeting.

Mobile Meeting App

The Whova networking mobile app will be used at the meeting. Attendee profiles will automatically be compiled by the Whova team and consists of only public information readily available on the web. E-mail addresses will not be published. Messages sent through the app will be sent to the attendees email. Registrants of the meeting agree to allow their name and email address be released to Whova.

U.S. VISA

For international visitors, it is possible that you will need a Visa to enter the USA and attend the conference. Entry requirements for visiting the USA can be found at the Immigration and Citizenship USA and the U.S. Department of State website. Be sure to apply early. A visa waiver program allows residents from certain countries to enter without a visa if they have a valid Electronic System for Travel Authorization (ESTA) approval.

In the event that a visa is required, delegates are advised to obtain and submit an official Letter of Invitation from the Congress organizers to help facilitate the immigration process. Please note that Letters of Invitation are only issued to registered and paid/approved delegates.

After you register for the meeting, you will be sent a link to request the Letter of Invitation. Due to the large volume of anticipated registrations, all visa letter requests must be made through the link provided to you after registration. You must complete registration to receive the letter for use with your visa application.  Please do not email us directly about your VISA letter.  You must make the request through the special link provided to you after registration.

When requesting an invitation letter, you will need to submit the following information:

(1) Your full name, as it appears on your passport, (2) Date of birth, (3) Country of citizenship, (4) Passport number and expiration date, and (5) Registration number (found on your registration confirmation e-mail).

Please note that a Letter of Invitation does not guarantee you will be granted a visa. We cannot send the letter to an embassy or consulate for you, nor can we contact the embassy or consulate on your behalf. It is the sole responsibility of the attendee to obtain the necessary paperwork for entry into the U.S.

The registration fee less a handling fee of USD $35.00 will be refunded if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent together with the required proofs to programregistration@amwa-doc.org no later than March 1, 2019. After March 1, 2019, the standard refund policies apply ($75 refund prior to May 1, 2019, no refunds after May 1, 2019).

Questions?  Please visit our FAQ page.

Travel

Discount Congress Airline – information coming soon

Venue Hotel:  Brooklyn Bridge Marriott

“Completely transformed and brimming with contemporary style, the New York Marriott at the Brooklyn Bridge provides an unforgettable destination for your city adventure. Our hotel is just across the East River from Manhattan, near the vibrant neighborhoods of Brooklyn Heights and DUMBO. The subway station is moments away, as is the iconic Brooklyn Bridge. Spacious, stunningly designed rooms and suites offer plush pillowtop bedding, wall-mounted flat-screen TVs, modern workspaces and locally-inspired artwork. Some of our accommodations feature private terraces with sweeping views of downtown Brooklyn and the Manhattan skyline. Stop by The Bar or Brooklyn Pantry for locally sourced food and drinks, complemented by striking city vistas. Additional perks at our luxury hotel include an indoor pool and a fitness center, as well as comprehensively renovated venue spaces; our Grand Ballroom is one of the largest venues in the area. Your downtown getaway awaits at the New York Marriott at the Brooklyn Bridge.”

Special MWIA rate of $239 per night (same price for single, double, triple, or quad occupancy).  Limited room block available, so please book your rooms early.

Book on-line here.

Book by phone at 877-303-0104.  Mention MWIA Centennial 2019.

Nearby Hotels

(Limited room block available, please check cancellation policies)

  • EVEN – 46 Nevins Street, New York, NY
    • $199 King,  $229 Double Double (quad)
    • Book online by June 10, 2019
  • Hilton – 140 Schermerhorn St., Brooklyn, NY
    • $269 King  $299 Two Queen
    • Book online here by June 14, 2019, 3pm
  • Hampton Inn -125 Flatbush Ave Extension, Brooklyn, New York
    • $219 King
    • Book online here by 7/10/19
  • Other hotels pending, including hostels and dorms if available. Check back soon.

Area Airports (no hotel shuttle to airports)

  • On-site parking, fee: 20 USD hourly, 40 USD daily (52 USD for SUV and oversized vehicles)

Public Transportation

Questions?  Please visit our FAQ page.

United Nations Event and Tours

An event at the United Nations (ticketed separately) is tentatively being planned for Thursday July 25, 2019, which will include optional group tours of the United Nations (ticketed separately).  Registrants will be emailed about the UN event when information is available.

MWIA Poster Abstract Submission

Submit Your Poster Abstract

Early Deadline: September 1, 2018 Extended Deadline: February 28, 2019 . Early deadline posters may be selected for oral presentations during breakout sessions. Poster authors will be notified if this is the case when notices are sent regarding poster acceptance.

By submitting your poster to us, you are agreeing that we may distribute your poster to MWIA Congress attendees via an online portal or in print.

Before submitting an abstract, please read the submission guidelines below. You will be charged a one-time $40 non-refundable fee.

Posters that align with the MWIA Centennial Congress topics are encouraged.  These include:

Gender specific medicine • Global health • Healthcare & technology • Gender equity • Women physicians: balancing career and family • Medical students, generation Y • Aging and women • Violence against women • History of medical women • The obesity epidemic • Impact of climate change on health • Women’s health

Posters may focus on:

Clinical care – best practices
Clinical care – case study
Research – human subjects (clinical)
Research – bench, other
Graduate Medical Education

Submission Guidelines:

  • Each poster abstract submitted requires a separate application.
  • All author names and email addresses are required and ALL authors must sign off on submission for the abstract to be eligible for consideration. An email will be sent to each author for their electronic signature approving the abstract at the bottom of the submission form.
  • The submitting author must be available to present at the conference.
  • Poster abstract must be 2000 characters or less (author names do NOT count toward word limit and 250 characters should be deducted for any graphic charts).

Formatting:
For Scientific Research: Authors’ names (ex. Smith, Jane, L.), Hypothesis, Methods, Results, Conclusions
For Clinical Cases: Authors’ names (ex. Smith, Jane, L.), Case, Conclusions, Clinical Significance

Questions?  Please visit our frequently asked question page here.

Submit Your Abstract

Presentation Proposals

We invite you to submit your proposal for a presentation using this form. The MWIA Scientific Program Committee will evaluate submissions and select those that align with the Congress themes. In order to accommodate as many speakers as possible from various countries, some sessions may be given a shorter timeframe or combined to be a panel.

Congress Themes:

Gender specific medicine • Global health • Healthcare & technology • Gender equity • Women physicians: balancing career and family • Medical students, generation Y • Aging and women • Violence against women • History of medical women • The obesity epidemic • Impact of climate change on health • Women’s health

You do not need to be an MWIA member to apply. Students are not eligible to submit a proposal – we encourage students and residents to focus their efforts on submitting poster presentations.

Please note that if your proposal is selected, you will be responsible for travel and lodging costs. Final acceptance of the proposal will not be complete until meeting registration is received.  By submitting your proposal, you agree to the above.

Questions? Please visit our frequently asked question page here.  

The deadline for speaker proposals has passed.  Thank you for your interest.  Consider submitting a proposal for a poster presentation.

All speakers must sign a disclosure form which can be accessed here.

MWIA Centennial Gala

The MWIA Centennial Gala will be held at the Host Congress Hotel, the Brooklyn Bridge Marriott. The Brooklyn Bridge Marriott “boasts award-winning chefs who combine the greatest flavors and cuisines of the world for a truly inspired dining experience…” View photos here.

Excursions

Empire State Building:  Group discounts may be available for the Empire State Building, the original site of the Walforf Astoria where MWIA was founded in 1919.  Information about purchasing group discount tickets will be sent to all registrants in 2019.

Brooklyn Bridge: The Brooklyn Bridge is a hybrid cable-stayed/suspension bridge in New York City and one of the oldest roadway bridges in the United States. Walk the iconic Brooklyn Bridge from Brooklyn to Manhattan.

Broadway Shows:  Discount group ticket information to Broadway shows will be sent out in 2019.

More excursions coming soon!

Regional Meetings

Regional meetings will be held on Saturday, July 27, 2019 from 8:00-9:00am.  Additional meetings may also be scheduled by request.

Regions:  Northern Europe, Central Europe, Southern Europe, North America, Latin America, Near East and Africa, Central Asia, Western Pacific

Questions? Please visit our FAQ page here.

National Coordinators / Presidents

An information session for National Coordinators and Presidents will be held on Thursday, July 25, 2019 from 9:00-10:00 am.  We hope that the president of every member association will be able to attend the Centennial Congress.

Merchandise

Limited MWIA merchandise will be sold on-site at the meeting.  Pre-order during registration to ensure availability.  Check out what we have to offer.  Products will be offered again for purchase in January 2019 if you did not order them during registration.

  

MWIA Centennial T-shirt – coming soon

MWIA Centennial Mug – coming soon

MWIA Scarf – coming soon 

 

 

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Networking

The MWIA Centennial Meeting will provide attendees with ample opportunities for networking with women physicians from all over the world.  In addition to having a networking nook available to connect informally, speed networking events will allow attendees to formally establish new connections.  Often small token gifts representing one’s country are shared among attendees and a reflection of the diversity of countries represented.  By the end of the 4-day meeting, you will have fostered new friendships with women physicians from all over the world.

Resident Division

There will be special sessions for resident physicians to present their research, meet other residents and physicians, and network.

Medical Student Division

Become a Program Host Ambassador! Details and application can be found here: https://form.jotform.com/81116051360140

There will be special sessions for medical students to present their research, meet other residents and physicians, and network.

Premedical Student Division

Become a Program Host Ambassador! Details and application can be found here: https://form.jotform.com/81116051360140

There will be special sessions for pre-medical students to present their research, meet other students and physicians, and network.

CME

This meeting will be accredited for CME in accordance with the ACCME guidelines. Information coming soon!

Information about Exhibitor, Program Book Ads, and Meeting Bag Inserts is below.  Please submit your registration for exhibiting and advertising before May 1, 2019.  Download the exhibitor prospectus here.

The MWIA Centennial Meeting will be held July 25-28, 2019 at the Brooklyn Bridge Marriott. This event presents an opportunity to reach one of the largest assemblies of women physicians, residents, and medical students from all over the world.  Exhibit hours are planned to ensure opportunities throughout the weekend to meet with all of the attendees.

All exhibitors and sponsors (including bag inserts, program book ads, etc) must submit their application through the meeting registration site. Credit card payments are taken through our online registration system. Please complete the online registration form even if you plan on sending a check. Make all checks payable to AMWA and mail to 1100 E. Woodfield Rd., Suite 350, Schaumburg, IL 60173.

Venue: Brooklyn Bridge Marriott

Each Exhibit space will include:

– One 6 ft draped table with 2 chairs
– Listing in the program book if registered before June 1, 2019
– Pass to attend non-meal meeting functions

Friday 7/26/19

Exhibit Set Up 9:00 – 11:00 AM
Exhibits Open: 11:30 AM
Exhibit Close: 5:00 PM

Saturday 7/27/19

Exhibit Open: 11:30 AM
Exhibits Close: 5:00 PM
Exhibit Takedown: 5:00 PM – 6:00 PM

Exhibitor Guidelines
Exhibitor assumes responsibility and agrees to indemnify, defend and hold harmless Hotel, Marriott, Inc., and the Hotel’s Owner, and their respective owners, managers, subsidiaries, affiliates employee and agents (collectively, “Hotel Parties”), and Group from and against any claims or expenses arising out of the use of the exhibition premises.  The Exhibitor understands that neither the group nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Exhibit Space Rental: Electricity will be available only if requested in advance and at an extra charge. Space will be assigned according to the order in which paid applications are received.

Cancellations: Once a formal application has been received; cancellations must be submitted in writing, no later than 8 weeks prior to the opening day of the meeting. A $100.00 Cancellation fee will be assessed. If no notification is provided, the applying company will be responsible for the entire exhibit fee.

Regulations: Booths will be provided as indicated in this prospectus. Exhibits must be installed so that they do not project beyond the space allotted. No interference with the light or space of other exhibitors will be permitted. No signs or other articles shall be posted, nailed or otherwise attached to any of the pillars, walls, doors, etc., in such manner as to deface or destroy them. No attachments
shall be made to the floors by nails, screws or any other device. All space is leased subject to these restrictions.

Display Requirements and Restrictions: The Congress retains the right to deny the exhibition of inappropriate items and products (for example products or services that do not have FDA approval. Please contact the Exhibit Manager with any questions. Exhibit participation does not constitute in any form an endorsement of a company or product by MWIA.  Exhibitors are prohibited from making media marketing statements based on participation in the meeting as an exhibitor.

Irregular Canvassing and Distribution of Advertising Matter: 
Solicitation of business or conferences in the interest of business except by exhibiting firms is prohibited. Exhibitors are urged to report to the Exhibit Manager any violations of this rule. Canvassing by exhibitors outside of their booths is also forbidden. Circulars or advertising matter of any description shall not be distributed except from the exhibitor’s booth.

Uncontrolled Eventualities: The Congress will take all reasonable precautions against damage or loss by fire, water, storm, theft, strike or any other emergencies of that character but does not guarantee or insure the exhibitor against loss by reason thereof (see “Responsibility Agreement”)

EXHIBITOR TABLE

For Profit Exhibitor Table: $3,000.00   (Half Table $1800)
Non-Profit Exhibitor Table: $1,500.00   (Half Table $900)

Discounted opportunities for start-ups:  TBA   Sign up here to learn more.

SUPPORT LEVELS

Recognition in the AMWA website, print program, and on-site signage.

Platinum Sponsorship: $20,000.00
Gold Sponsorship: $10,000.00
Silver Sponsorship: $7,500.00
Bronze Sponsorship: $5,000.00
Copper Sponsorship: $1,000.00
Friends of AMWA: $500

MEAL/BREAK SPONSORS

Limited to non-pharmaceutical and non-device companies due to Sunshine Act reporting requirements. Recognition in the AMWA website, print program, and on-site signage.

Gala (2 available) $10,000
Breakfast (4 available) $5,000
Lunch (4 available) $7,500
Break (4 available) $1,000

PROGRAM ADS

Meeting mobile app banner Ad: $300.00
Quarter Page Program Ad: $350.00
Half Page Program Ad: $650.00
Full Page Program Ad: $1,200.00
Full Page Color, inside back cover Ad:  $1,750
Full Page Color, back cover Ad:  $3,000

Full Page: trim = 8.38 in x 10.75 in, live = 7.88 in x 10.25 in, bleed = 8.63 in x 11 in
Half Page: live = 7.88 in x 5 in
Quarter Page: live = 3.5 in x 5 in

MEETING BAG INSERTS

Bag Insert: $600.00

Questions?  Please contact exhibitor@amwa-doc.org.

MWIA is an international non-governmental organization (NGO) of medical women and medical students from all over the world. Read more about the history of MWIA and the role of AMWA and the American Women’s Hospitals Service in the founding of MWIA here.  AMWA has been commemorating AWHS and the work of American women physicians in World War I though an exhibition and recent short film.

Visit our FAQ page here.