Overview

AMWA membership is comprised of physicians, residents, medical students, pre-medical students, health care professionals, and other supporters.  AMWA is the oldest multispecialty organization dedicated to advancing women in medicine, advocating for equity, and ensuring excellence in health care.

The Annual Meeting is highly regarded for providing opportunities to energize current and prospective members while providing valuable networking opportunities for its participants. Each year our Poster Session has become more robust and reflective of our organization’s mission. Faculty, residents, fellows, and medical and pre-medical students are encouraged to participate in the 2023 Annual AMWA Meeting by submitting abstracts for presentation. We look forward to receiving your submission and returning to in-person meeting activities. We hope to see you in Philadelphia!

Important Guidelines:

• Each abstract must be submitted using this online application form – submissions via email will not be accepted.

• Approval must be obtained from ALL authors before the abstract is submitted. A confirmation email will be sent to each author following submission receipt

• The first author must be the presenting author and an AMWA member AT THE TIME OF PRESENTATION. At least one author must be an AMWA member AT THE TIME OF SUBMISSION. If due to extenuating circumstances at the time of presentation the first author is unavailable, please contact us at conference@amwa-student.org.

• The abstract must be 2000 characters or less (including spaces, excluding title and author names). No graphics or tables are allowed in the abstract submission.

• There is a one-time, non-refundable $50 poster application fee. An additional late fee of $50 will be added after the initial deadline of November 1st has passed. The abstract submission window will close on November 30th.

• Categories:
  For Research Abstracts: Background/Purpose, Methods, Results, Conclusions
  For Quality Improvement or Innovation Abstracts: Background, Intervention/Innovation, Results, Conclusion
  For Clinical Case Reports: Case Description, Conclusions, Clinical Significance

• You will be unable to edit your abstract after submission.  Late breaking data may be added to your final presentation up to the E-poster submission deadline (to be determined).

• By submitting your abstract to this meeting, you are agreeing that we may distribute your abstract as part of AMWA 108th Annual Meeting content via an online portal or in print if applicable.

• Previously presented material may be accepted if new data or innovations exist and there are no copyright conflicts.  Please indicate if the material has been previously presented on the online form.

• No industry-submitted content will be accepted.

• ALL authors planning to present accepted abstracts are required to register for the meeting and pay the registration fee.

• Accepted abstracts will all be invited to present in a virtual format and an in-person paper poster presentation (not for judging). Selected abstracts will be invited for an Electronic Poster Presentation (details below).

Abstract Blinding

In selecting abstracts, our goal is to be inclusive and equitable, using a careful review process and limiting presenters to serving as first or second author on a maximum of two accepted presentations. We hope this approach maximizes opportunities for both presenters and institutions and broadens participation for our institutions and members, giving an opportunity for scholarship voice to all our participants.

No identifying features such as names of authors, hospitals, medical schools, clinics, or cities may be listed in the title or abstract text.

Abstract Selection Process

Abstracts will be screened initially to ensure that at least one author on each presentation team is an AMWA member and that all abstracts have been submitted as directed. The selection committee will only evaluate submissions that pass the initial screening. The selection committee then proceeds with the abstract review and ranking process.

Abstracts will be evaluated with AMWA’s priority topics in mind:

• Public Health Initiatives: Reproductive Justice, Gun Violence Prevention, Opioid Addition / Pain Management, Human Trafficking, Obesity, Cervical Cancer Eradication, Women’s Health

• Sex and Gender-Specific Medicine

• Technology & Innovation

• Gender Equity

• Work-Life Issues (including Physician Infertility)

• Physician Wellness & Burnout (including Medical Humanities)

• Medical Education & Training

Poster Abstracts will be presented as follows:

• In-person Paper Poster – All accepted posters will have the option to bring a paper poster to present. These posters will not be judged.
• Electronic Poster – Highly-ranked abstracts accepted for an Electronic Poster Presentation will present their work on the virtual platform and pre-conference recorded videos.  There will not be moderated sessions or physical presentations of E-posters during the meeting. Posters will be viewed by conference participants online and via the conference app.
• Oral Presentation – The highest-ranked abstracts are selected for an Oral Presentation during the conference. Abstracts submitted with a late fee (after the initial deadline) will not be considered for an oral presentation. The highest-ranked Oral Presentations will be selected for an award at the end of the conference. The first author must be the one who presents the work and must be an AMWA member at the time of the conference.

Fees:

Further and final details regarding final video and oral presentation selection will be distributed at a later date. See below.

• Please allow the Committee time to review your submitted abstract. We assure you that ample time will be allotted to complete your pre-recorded video and to prepare for an oral presentation, if selected. You will receive detailed instructions, deadlines and a final checklist for the final E-poster and pre-recorded video in the acceptance email. We will not respond to inquiries regarding abstract decisions unless you have not received a notification regarding your initial abstract by early February 2023 (excluding late submissions). Abstract decisions will be sent by early February.

Questions? E-mail conference@amwa-student.org.