The American Medical Women's Association 105th Anniversary Meeting

(Please scroll down and click on the headers for more information on registration, posters, exhibitors, etc)

The American Medical Women’s Association 105th Anniversary Meeting (#AMWA105)

AMWA LEADS

Leadership, Empowerment, Advancement, Diversity, Scholarship

March 26 – 29, 2020 | Indianapolis, Indiana

 

REGISTER NOW

 

Agenda

Draft Agenda

Thursday

1-5 pm Pre-Course
5-7 pm Board of Directors Meeting
7-9 pm Paint Night

Friday

8-5 pm Plenaries & Workshops
5-7 pm GME Dinner Symposium

Saturday

8-5 pm Plenaries & Workshops
5 pm Story Slam
7:30-9:30 pm Gala
9:30-11:00 pm Dancing

Sunday

9-11 am Tracks 1&2 Sessions & Workshops
Sunday 11 am – 12 pm Workshops and Committee Meetings
12-3 pm Board of Directors Meeting

Registration

REGISTER NOW

Registration Prices

Package (w/Gala) (Before 12/31/19 – EARLY BIRD) Lecture Only (Before 12/31/19 – EARLY BIRD) Package (w/Gala) Regular Registration (+$50)(Before 1/31/20 +$50) Lecture Only Regular Registration (Before 1/31/20 +$50) Package (w/Gala) LATE Registration (After 1/31/20 +$50) Lecture Only LATE Registration (After 1/31/20 – $50)
Member/Speaker $499.00 $449.00 $549.00 $499.00 $599.00 $549.00
Non-Member + 1 Year Membership $699.00 $649.00 $749.00 $699.00 $799.00 $749.00
Lecture Only (Before 12/31/19 – EARLY BIRD) Lecture Only Regular Registration (Before 1/31/20 +$25) Lecture Only LATE Registration (After 1/31/20 – $25)
One Day (Friday/Saturday, exclude Gala) $250.00 $275.00 $300.00
One Day Non-Member (Friday/Saturday, exclude Gala) $350.00 $375.00 $400.00
One Day (Thursday/Sunday) $150.00 $175.00 $200.00
One Day Non-Member (Thursday/Sunday) $225.00 $250.00 $275.00

$1250    Gala Table (seats 10)
$125      Gala Only, Saturday March 28

$45        GME Dinner Symposium, Friday March 27

STUDENT / RESIDENT PRICES – SEE  STUDENT/RESIDENT TAB

Photo/Video Release Policy

Registration implies agreement with AMWA’s photo/video release policy which allows the AMWA photographer, videographer and invited media contacts to photograph or videotape participants at the meeting and publish the footage in future print and electronic promotional and archival materials related to the meeting.

Mobile Meeting App

The Whova networking mobile app will be used at the meeting. Attendee profiles will automatically be compiled by the Whova team and consists of only public information readily available on the web. E-mail addresses will not be published. Messages sent through the app will be sent to the attendees email. Registrants of the meeting agree to allow their name and email address be released to Whova.

Travel

Venue Hotel:  

Hyatt Regency Indianapolis
One South Capitol Ave
Indianapolis, IN 46204

BOOKING LINK – DISCOUNTED RATE $159

Discount fairs with United Airlines:  Book flights at www.united.com/meetingtravel and enter ZHWB330046

Pre-Course (Included in full Registration Fee)

Information coming soon!

Poster Abstract Submission

Poster sessions will be held as follows:

Physicians:  Saturday, March 28, 1:00-2:00 pm

Students:  Friday, March 27, 8:00-9:00 pm, Saturday 7:30-8:30 am

Format: All posters must be presented in paper format 30″ x  40″ (horizontal).

General Information

Submission categories include: Clinical care – best practices, Clinical care – case study, Research – human subjects (clinical), Research – bench, and other.

Posters that align with AMWA’s priority topics are especially encouraged:

Gender Specific Medicine
Gender Equity
Work-Life Issues
Physician Wellness & Burnout
Medical Education & Training
Public Health Initiatives:  Gun Violence Prevention, Opioid Addition / Pain Management, Human Trafficking, Obesity, Cervical Cancer Eradication, Women’s Health

Submission Guidelines:

  • The abstract must be 2000 characters or less (including characters, excluding title and author names). No graphics are allowed in the online submission form.
  • There is a one-time, non-refundable $45 poster application fee
  • Poster abstract must be 300 words or less (author names do NOT count toward word limit)
  • Approval must be obtained from ALL authors before the abstract is submitted. A confirmation email will be sent to each author following submission receipt
  • The submitting author must be available to present at the conference.
  • Please enter your abstract information as accurately as possible, as it will not be able to be changed after submission of this form.

Submit Your Abstract

Formatting:

  • For Research Abstracts: Background/Purpose, Methods, Results, Conclusions
  • For Quality Improvement or Innovation Abstracts: Background, Intervention/Innovation, Results, Conclusion
  • For Clinical Cases: Case Description, Conclusions, Clinical Significance

The deadline for poster abstract submission is December 15, 2019. Posters after that time will be accepted on a space available basis. 

Awards Ceremony

Each year, the AMWA Awards Ceremony recognizes leaders in medicine who have either advanced the field of women’s health or the career development of women in medicine.  The AMWA Awards Ceremony will be held

Physician Awards

General Awards

Artist in Residence 

Resident Division Awards

  • Susan Ivey Courage to Lead Award
  • Elinor Christiansen Altruism Award
  • Resident Mentorship Award
  • Susan Love Essay Award

Information about student awards is on the students tab.

Gala

105th Anniversary Gala

  • Induction of AMWA Fellows
  • Gala Keynote: TBA
  • Presidential Inaugural Speech:  Dr. Nicole Sandhu

Student Division

There will be dedicated student tracks for this meeting.

Medical Student Agenda:  TBA

Premedical Student Agenda:  TBA

Registration prices:

Package (w/Gala) EARLY BIRD Lecture Only (EARLY BIRD) Package (w/Gala) Regular Registration (After 2/29/20 +$25) Lecture Only Regular Registration (After 2/29/20 +$25)
Student Member (med + premed) NO Meals $150.00 $125.00 $175.00 $150.00
Student Non-Member (No meals, no membership included) $200.00 $175.00 $225.00 $200.00

Please note that student prices do not include lunch in order to offer the lowest price possible. The meeting venue is attached to a shopping mall and there are many meal options in the food court.

Medical Student Awards

  • Anne C. Carter Student Leadership Award
  • Haffizulla Family Scholarship
  • Eliza Lo Chin Unsung Hero Award
  • Linda Brodsky, MD Essay Award
  • Heller Outstanding Branch Award

Premedical Student Awards

  • Student of the Year Award
  • Branch Member of the Year Award
  • Premedical Education Scholarship

Coming Soon!

Merchandise

Coming Soon!

Resident Division

There will be dedicated resident-directed sessions for this meeting.

Agenda: TBA

Registration

Package (w/Gala) (Before 12/31/19 – EARLY BIRD) Lecture Only (Before 12/31/19 – EARLY BIRD) Package (w/Gala) Regular Registration (Before 1/31/20 +$25) Lecture Only Regular Registration (Before 1/31/20 +$25) Package (w/Gala) LATE Registration (After 1/31/20 +$25) Lecture Only LATE Registration (After 1/31/20 – $25)
Resident Member $175.00 $150.00 $200.00 $175.00 $225.00 $200.00
Resident Non-Member (No membership included) $225.00 $200.00 $250.00 $225.00 $275.00 $250.00

Resident posters and Resident Division breakout sessions will be held on Saturday.  The following Resident Division Awards will be presented at the meeting:

CME

CME will be provided by the Indiana University School of Medicine.

Information about Exhibitor, Program Book Ads, and Meeting Bag Inserts is below.  Please submit your registration for exhibiting and advertising before February 20, 2020 to be listed in the program book. (Registration opens by mid October).

The 105rd Anniversary Meeting of the American Medical Women’s Association will be held March 26- 29, 2020 at the Hyatt Regency in Indianapolis, Indiana. This event presents an opportunity to reach a large assembly of women physicians and trainees from all over the U.S.  Exhibit hours are planned to ensure opportunities throughout the weekend to meet with all of the attendees.

Venue: Hyatt Regency Indianapolis at a discounted rate of $159.  Booking link coming soon.

Each Exhibit space will include:

– One 6 ft draped table with 2 chairs
– Listing in the program book if registered and paid for by February 20, 2020
– Pass to attend non-meal meeting sessions

Extra charges apply for box delivery, easels, and wifi.

Friday 3/27/20

Exhibits Set Up: 7:30 – 9:30 AM

Exhibits Open: 9:30 AM – 2:30 PM

Saturday 3/28/20

Exhibit Open: 9:30 AM – 2:30 PM

Exhibits Takedown: 3:00 PM

Opportunities to exhibit during the residency fair (Friday) and the premedical student fair (Sunday) are at no extra charge with the regular exhibitor registration.

Friday 3/27/20 Medical Student and Residency Fair

Exhibit Setup: 6:00 – 7:00 PM

Exhibits Open: 7:00 – 8:00 PM

Exhibit Takedown: 8:00 PM

Sunday 3/29/20 Optional Pre-Med Exhibits

Exhibits Setup: 7:30 – 9:00 AM

Exhibits Open:  9:00 AM – 12:00 PM

Exhibit Takedown: 12 :00 – 1:00 PM

Exhibitor Guidelines:  Exhibitor assumes responsibility and agrees to indemnify, defend and hold harmless Hotel, Hyatt Regency, and the Hotel’s Owner, and their respective owners, managers, subsidiaries, affiliates employee and agents (collectively, “Hotel Parties”), and Group from and against any claims or expenses arising out of the use of the exhibition premises.  The Exhibitor understands that neither the group nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Exhibit Space Rental:  Space will be assigned according to the order in which paid applications are received.

Cancellations:  Once a formal application has been received; cancellations must be submitted in writing, no later than 6 weeks prior to the opening day of the meeting. A $100.00 Cancellation fee will be assessed. If no notification is provided, the applying company will be responsible for the entire exhibit fee.

Regulations:  Exhibit space will be provided as indicated in this prospectus. Exhibits must be installed so that they do not project beyond the space allotted. No interference with the light or space of other exhibitors will be permitted. No signs or other articles shall be posted, nailed or otherwise attached to any of the pillars, walls, doors, etc., in such manner as to deface or destroy them. No attachments shall be made to the floors by nails, screws or any other device. All space is leased subject to these restrictions.

Display Requirements and Restrictions:  AMWA retains the right to deny the exhibition of inappropriate items and products (for example products or services that do not have FDA approval. Please contact the Exhibit Manager (exhibitor@amwa-doc.org) with any questions. Exhibit participation does not constitute in any form an endorsement of a company or product by AMWA.  Exhibitors are prohibited from making media marketing statements based on participation in the meeting as an exhibitor.

Irregular Canvassing and Distribution of Advertising Matter:  Solicitation of business or conferences in the interest of business except by exhibiting firms is prohibited. Exhibitors are urged to report to the Exhibit Manager any violations of this rule. Canvassing by exhibitors outside of their booths is also forbidden. Circulars or advertising matter of any description shall not be distributed except from the exhibitor’s booth.

Uncontrolled Eventualities:  AMWA will take all reasonable precautions against damage or loss by fire, water, storm, theft, strike or any other emergencies of that character but does not guarantee or insure the exhibitor against loss by reason thereof.

MEETING PACKAGES & DELIVERIES 

Special arrangements must be made for receiving any equipment, goods, displays or other materials that will be sent, delivered or brought into the Hotel. Failure to do so may result in deliveries being refused or materials being unavailable when required.  All deliveries regardless of size must be delivered or unloaded at the Hotel’s loading dock.  The Hotel’s receiving entrance is open from 7:00 AM to 4:00 PM, Monday through Friday.  Any materials being sent to the Hotel must be marked as follows:

Hyatt Regency Indianapolis
One South Capitol Ave
Indianapolis, IN 46204
AMWA / Exhibitor Name
AMWA Annual Meeting
C/O Name, Event Manager

Boxes should have a complete return address and be marked if there is more than 1 box, e.g., Box 1 of 2 and Box 2 of 2.

The Hotel does not accept any liability for equipment, goods, displays or other materials that arrive unmarked or fail to arrive at the Hotel.  The Group is responsible for insuring its property for loss or damage.  Please note the following charges relating to package deliveries and shipment from the Hotel:

  • Pallets or Oversized Packages, Incoming and Outgoing                        $200.00/ pallet
  • Packages, Incoming and Outgoing (Up to 50 Pounds)                           $5.00/box
  • Packages, Incoming and Outgoing (50-100 pounds or more)              $10.00/box
  • Envelopes, Incoming and Outgoing                                                          $3.00/envelope

    The Hotel allows boxes/packages to be shipped (3) three days prior to the event will be charged the same charges as noted above for packages.  Outbound Shipping Request forms with payment instructions will be provided by the Hotel.

Fees:

Regular Exhibits:

For Profit Exhibitor Table $2500 / Half Table $1500
Non-Profit Exhibitor Table (Pay by Check): $1,250 / Half Table $750

Opportunities to exhibit during the special exhibits (below) are at no extra charge with the regular exhibitor registration.

Special Exhibits:

Residency Fair Exhibitor Table $250 / Half Table $150

(Register through the main meeting registration)

Premed Fair Exhibitor Table $250 / Half Table $150

(Exhibitors register through this LINK)

(Premed Fair Vendors (Medical Schools) register through this LINK)

Questions? E-mail Exhibitor@amwa-doc.org.

SPONSORSHIP LEVELS

Bronze Sponsorship: $1,000.00
Silver Sponsorship: $5,000.00
Gold Sponsorship: $10,000.00
Platinum Sponsorship: $20,000.00

PROGRAM ADS (please submit prior to February 20)

Meeting mobile app banner ad: $300.00
Quarter Page Program Ad: $300.00
Half Page Program Ad: $550.00
Full Page Program Ad: $1,000.00

Full Page Color, inside back cover:  $1500

Full Page Color, back cover:  $2500

Full Page: trim = 8.38 in x 10.75 in, live = 7.88 in x 10.25 in, bleed = 8.63 in x 11 in
Half Page: live = 7.88 in x 5 in
Quarter Page: live = 3.5 in x 5 in

MEETING BAG INSERTS (please ship prior to February 20)

Bag Insert: $400.00

STORY SLAM 

Deliver your story at the AMWA LEADS Meeting! Submissions will be accepted here until December 31. Stories will be selected and moderated by Elizabeth Métraux, founder / CEO of Women Writers in Medicine. The Story Slam will be featured on the Nocturnists podcast. Submit your story HERE.