AMWA's 103rd Anniversary Meeting

March 22 – 25, 2018 in Philadelphia, PA

AMWA’s 103rd Anniversary Meeting

Faculty

Coming soon!

Agenda

Coming soon!

Registration

 

Refunds prior to February 1, 2018 will be subject to a $75 fee. No refunds after February 1, 2018. Registration is transferrable.

 

Photo/Video Release Policy

Registration implies agreement with AMWA’s photo/video release policy which allows the AMWA photographer, videographer and invited media contacts to photograph or videotape participants at the meeting and publish the footage in future print and electronic promotional and archival materials related to the meeting.

Mobile Meeting App

The Whova networking mobile app will be used at the meeting. Attendee profiles will automatically be compiled by the Whova team and consists of only public information readily available on the web. E-mail addresses will not be published. Messages sent through the app will be sent to the attendees email. Registrants of the meeting agree to allow their name and email address be released to Whova.

Registration Prices

On 1/20/18, price goes up by $25. On 2/19/18, the price goes up another $25. Non-member registration includes free 1 year membership.

Meeting Only                               Member $349                Affiliate Member $379            Non-Member $449

Meeting & Gala Package (save $25)           Member $399                 Affiliate Member $429            Non-Member $499

On 2/19/18, price goes up by $20. Non-member registration includes free student or resident membership.

Resident Meeting & Gala Package*            Member $179                             Non-Member $254

Student Meeting & Gala Package*            Member $149                             Non-Member Medical Student $224, Non-member Pre-medical Student $174

* By opting out of the Gala (a $75 value), you can save $20 on registration.

Sunday only $75 ($50 for students/residents) 1-day registration prices do not include free membership.

Career Development Pre-Course $85

Gala $75

Awards Luncheon $50

Writer’s Workshop $50

Travel

Venue Hotel: DoubleTree by Hilton Hotel Philadelphia Center City

Book on-line here.  (Please book through this link to get the best rates – and to help AMWA meet the minimum meeting room block.  Book early before the block fills up.

Directions:

Public transportation:  Take the Septa train from the Airport to the Suburban Station (towards Center City).  From Suburban Station, head east on John F. Kennedy Blvd towards 15th Street.  Turn right on S. Broad Street. The Doubletree is on your left at Locust Street and S. Broad Street.  See the Septa Airport schedule here.

Driving from Philadelphia International Airport (20 min drive):

Take I-95 North to Exit 17 (PA-611 North/ Broad Street Exit). Continue North on Broad Street for approximately 3 miles. The Hotel is located on the right side, one block past Spruce street at the corner of Broad and Locust Street.

Other Driving Directions:

From Baltimore, Washington and Points South:

Take I-95 North past the Philadelphia Intl. Airport following the signs to the Broad Street exit. Take Broad Street North and follow Broad Street for about 3 miles. The hotel is on the corner of Broad and Locust.

From New York, New Jersey and points NorthEast (via NJ Turnpike):

Take NJ Turnpike South to exit 4 (Philadelphia/Camden Exit). Take 73 North to 38 West. Follow signs to The Benjamin Franklin Bridge . Once over the bridge follow signs for 676 West. Take 676 West to the Broad Street/ Central Philadelphia Exit onto 15th street heading South. Take 15th Street (approx 7 blocks) and make a left turn onto Locust Street. Take Locust one block to Broad Street, the hotel is located directly in front of you at the corner of Broad and Locust Streets.

Harrisburg, Hershey and points West – Take Pennsylvania Turnpike East to exit 24 (Valley Forge). Get onto 76 E following signs to Central Philadelphia. Take Vine St. (I-676) to Broad St. exit and make a right onto 15th St. Follow 15th St. to locust and make a left onto Locust. Go 1 block to Broad St. and the hotel is on the corner.

Career Development Pre-Course

More information coming soon!

AMWA 103rd Meeting Poster Abstract Submission

Deadline: November 17, 2017

Poster Presentations (for all divisions – physicians, residents, students) are often the highlight of the AMWA conferences for attendees.

IMPORTANT! Poster presentations will be held on Saturday, March 24, 2018 from 11:30am – 1pm. You must be available to present during this time in order to be eligible. 

Physician Posters:  Physicians are welcome to present posters on any area of research. We especially encourage abstracts related to women’s health, gender equity, graduate medical education, and physician wellness.  Presenters should be available to present either Friday, March 23 or Saturday, March 24 from 11:30am-1:00pm.

Medical Student Posters: At this meeting student posters must be presented in a traditional poster format (maximum 3′ tall by 4′ wide, printed). Three student abstracts will be selected to give oral presentations on Saturday, March 24.

Resident Oral Posters: Resident posters will be a PowerPoint presentation consisting of approximately 5 slides.  You will be assigned a 9-minute timeslot to present your electronic poster (approximately 6-7 minutes for your presentation & 2-3 minutes for questions). We hope that the electronic poster format will mitigate the burden of printing and transporting your poster.

An example of an electronic poster can be downloaded here. Please save your presentation as a PowerPoint file and as a PDF and email to conference@amwa-student.org by March 1, 2017 NO EXCEPTIONS. If we do not receive your ePoster in both PDF and PowerPoint formats by this date, you will not be eligible to present your research. No changes can be made to your eposter after it has been submitted.

Residents: You will not need to print your poster, but it is suggested that you bring a flash drive containing your ePoster in case of technical difficulties. When you arrive at AMWA 102, we will have your ePoster downloaded and ready to be presented at your scheduled time! Please wear professional dress for your presentation.

Attending Physician Posters: The attending physician poster session is tentatively scheduled for Friday, March 23 from 11:30am-1:00PM. These posters will be presented in paper format (3′ tall by 4′ wide, printed).

By submitting your poster to us, you are agreeing that we may distribute your poster to AMWA conference attendees via an online portal or in print. If you do not agree to this you may provide a statement in an email to us requesting to opt out.

Before submitting an abstract, please read the submission guidelines below. You will be charged a $40 non-refundable fee upon submission of your abstract, payable by credit card. You will not be able to make changes to your abstract once submitted.

Submission categories include: Clinical care – best practices, Clinical care – case study, Research – human subjects (clinical), Research – bench, and other.

Abstracts accepted for Poster Presentation at the Annual Meeting will be eligible for Young Women in Science Awards (Resident and Student Divisions).

Submission Guidelines:

  • Abstracts and posters may NOT be duplicates of submissions from previous AMWA conferences.
  • You may submit abstracts that have been previously published if they have new data in addition to the previously presented/published data.
  • Each presenter may submit only 1 poster abstract for consideration.
  • All author names and email addresses are required. An email will be sent to each author with a copy of the abstract and notification of your submission.
  • Submitting author must be available to present at the conference.
  • Poster abstract must be 300 words or less (author names do NOT count toward word limit)
  • MEDICAL STUDENTS ONLY: Your abstract will be considered for an oral presentation. If you are offered and accept an oral presentation slot, you will NOT present a poster and are no longer eligible for poster presentation awards (however, you will be eligible for oral presentation awards).

Formatting:
For Scientific Research: Authors’ names (ex. Smith, Jane, L.), Hypothesis, Methods, Results, Conclusions
For Clinical Cases: Authors’ names (ex. Smith, Jane, L.), Case, Conclusions, Clinical Significance

Questions? Email conference@amwa-student.org

Submit Your Abstract

Awards Ceremony

Each year, the AMWA Awards Ceremony recognizes leaders in medicine who have either advanced the field of women’s health or the career development of women in medicine.

Physician Awards

General Awards

Artist in Residence – 2018-2019

Resident Division Awards

  • Susan Ivey Courage to Lead Award
  • Elinor Christiansen Altruism Award
  • Resident Mentorship Award
  • Susan Love Essay Award

Medical Student Awards

Pre-medical Student Awards

  • Student of the Year Award
  • Outstanding Branch Award
  • Active Branch Award

Gala

103rd Anniversary Gala

  • Induction of New Fellows
  • Gala Keynote Spotlight: TBA

Excursions

Coming soon!

Clinical Hot Topics

Coming soon! 

Visit to the Women in Medicine and AMWA Archives

Thursday, March 22, 2018 – 5:00-7:0oopm

Legacy Center, Drexel University School of Medicine, 2900 West Queen Lane, Philadelphia, PA 19129

Public Transportation:  Chestnut Hill West Septa Line – Suburban Station to Queen Lane Station (to Chestnut Hill West).  From Doubletree, go right towards Locust Street and turn left on John F. Kennedy Blvd.  Suburban Station is on your right at 16th Street.  Take the Septa towards Chestnut Hill West to Queen Lane Station.  Exit the station and walk on Queen Lane to the right, crossing Wissahickon Avenue.  Drexel University School of Medicine is on your left at 2900 W. Queen Lane.

View the Chestnut Hill West Septa schedule here.

Driving Directions:

Merchandise

All AMWA merchandise will be sold on-site at the meeting. Check out the AMWA store.   Pre-orders may be taken here (select on-site pick up).

 

 

Mentorship

The AMWA 103 conference will provide attendees at all points in their careers with ample opportunities for mentorship and networking throughout the weekend. In addition to having a networking nook available to connect informally, many events will allow attendees to formally establish new connections. From the speed networking events connecting physicians with other physicians (and students and residents to premedical students) to the mentorship breakfast that allows students the opportunity to ask questions about a variety of topics including career advancement and work-life balance to physicians, AMWA 103 will have a mentorship event for everybody. See below for event listings.

-Speed Networking Events: TBA

-Networking 101 Talk

-Networking Lunch

-Mentorship Breakfast

-Networking Nook

Resident Division

We also offer the following Resident Division Awards which will be presented at the meeting:

Premedical Student Division

Premed Events:

CME

Pending through the Indiana University School of Medicine.

 

IU

Information about Exhibitor, Program Book Ads, and Meeting Bag Inserts is below.  Please submit your registration for exhibiting and advertising before February 26, 2018 to be listed in the program book. Registration for exhibitors and sponsors will open September 1, 2017.

The 103rd Anniversary Meeting of the American Medical Women’s Association will be held March 22- 25, 2018 at the Doubletree Center City in Philadelphia. This event presents an opportunity to reach one of the largest assemblies of women physicians, residents, and medical students from all over the U.S.  Exhibit hours are planned to ensure opportunities throughout the weekend to meet with all of the attendees.  View the exhibitor prospectus here.

All exhibitors and sponsors must register using the meeting registration link.  Please complete the online registration form even if you plan on sending a check.  All checks should be payable to AMWA and should be mailed to 1100 E. Woodfield Rd., Suite 350, Schaumburg, IL 60173.

Venue: Doubletree Center City Philadelphia. Room block available at a discount rate of $159.  Book on-line here.

Each Exhibit space will include:

– One 6 ft draped table with 2 chairs
– Listing in the program book if registered before February 26, 2018
– Complimentary wifi – using AMWA meeting code
– Pass to attend non-meal meeting functions

– Extra charge:  electrical ($50), extension cords ($25), box delivery ($10), phone lines ($45), easels ($10).  Please order here.

Friday 3/23/18

Exhibits Set Up 9:00 – 11:30 AM

Exhibits Open: 11:30 AM – 3:30 PM

Saturday 3/24/18

Exhibit Open: 11:30 AM- 3:30 PM

Exhibits Takedown: 4:00 PM (for exhibitors not exhibiting on Sunday)

Sunday 3/25/18 Optional Pre-Med Exhibits

Exhibits Setup: 8:00 – 10:00 AM

Exhibits Open:  10:30 AM – 1:00 PM

Exhibit Takedown: 1:00 PM – 2:00 PM

Exhibitor Guidelines
Exhibitor assumes responsibility and agrees to indemnify, defend and hold harmless Hotel, Hilton Worldwide, Inc., and the Hotel’s Owner, and their respective owners, managers, subsidiaries, affiliates employee and agents (collectively, “Hotel Parties”), and Group from and against any claims or expenses arising out of the use of the exhibition premises.  The Exhibitor understands that neither the group nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Exhibit Space Rental: Electricity will be available only if requested in advance. Space will be assigned according to the order in which paid applications are received.

Cancellations:  Once a formal application has been received; cancellations must be submitted in writing, no later than 6 weeks prior to the opening day of the meeting. A $100.00 Cancellation fee will be assessed. If no notification is provided, the applying company will be responsible for the entire exhibit fee.

Regulations:  Exhibit space will be provided as indicated in this prospectus. Exhibits must be installed so that they do not project beyond the space allotted. No interference with the light or space of other exhibitors will be permitted. No signs or other articles shall be posted, nailed or otherwise attached to any of the pillars, walls, doors, etc., in such manner as to deface or destroy them. No attachments shall be made to the floors by nails, screws or any other device. All space is leased subject to these restrictions.

Display Requirements and Restrictions:  AMWA retains the right to deny the exhibition of inappropriate items and products (for example products or services that do not have FDA approval. Please contact the Exhibit Manager (exhibitor@amwa-doc.org) with any questions. Exhibit participation does not constitute in any form an endorsement of a company or product by AMWA.  Exhibitors are prohibited from making media marketing statements based on participation in the meeting as an exhibitor.

Irregular Canvassing and Distribution of Advertising Matter:  Solicitation of business or conferences in the interest of business except by exhibiting firms is prohibited. Exhibitors are urged to report to the Exhibit Manager any violations of this rule. Canvassing by exhibitors outside of their booths is also forbidden. Circulars or advertising matter of any description shall not be distributed except from the exhibitor’s booth.

Uncontrolled Eventualities: AMWA will take all reasonable precautions against damage or loss by fire, water, storm, theft, strike or any other emergencies of that character but does not guarantee or insure the exhibitor against loss by reason thereof (see “Responsibility Agreement”)

Fees:

For Profit Exhibitor Table (Pay by Credit Card): $2,600.00
For Profit Exhibitor Table (Pay by Check): $2,500.00
Non-Profit Exhibitor Table (Pay by Credit Card): $1,300.00
Non-Profit Exhibitor Table (Pay by Check): $1,250.00

Questions? E-mail Exhibitor@amwa-doc.org.

SPONSORSHIP LEVELS

Bronze Sponsorship: $5,000.00
Silver Sponsorship: $7,500.00
Gold Sponsorship: $10,000.00
Platinum Sponsorship: $20,000.00

PROGRAM ADS

Meeting mobile app banner ad: $100.00
Quarter Page Program Ad (Pay by Check): $250.00
Quarter Page Program Ad (Pay by Credit Card): $260.00
Half Page Program Ad (Pay by Check): $500.00
Half Page Program Ad (Pay by Credit Card): $520.00
Full Page Program Ad (Pay by Check): $1,000.00
Full Page Program Ad (Pay by Credit Card): $1,040.00

Full Page Color, inside back cover:  $1500

Full Page Color, inside front cover:  $1500

Full Page Color, back cover:  $2500

Full Page: trim = 8.38 in x 10.75 in, live = 7.88 in x 10.25 in, bleed = 8.63 in x 11 in
Half Page: live = 7.88 in x 5 in
Quarter Page: live = 3.5 in x 5 in

MEETING BAG INSERTS

Bag Insert (Pay by Check): $300.00
Meeting Bag Insert (Pay by Credit Card): $312.00