AMWA’s 102nd Anniversary Meeting

Faculty

Agenda

Registration

Refunds prior to February 1, 2017 will be subject to a $75 fee. No refunds after February 1, 2017. Registration is transferrable.

Photo/Video Release Policy

Registration implies agreement with AMWA’s photo/video release policy which allows the AMWA photographer, videographer and invited media contacts to photograph or videotape participants at the meeting and publish the footage in future print and electronic promotional and archival materials related to the meeting.

Mobile Meeting App

The Whova networking mobile app will be used at the meeting. Attendee profiles will automatically be compiled by the Whova team and consists of only public information readily available on the web. E-mail addresses will not be published. Messages sent through the app will be sent to the attendees email. Registrants of the meeting agree to allow their name and email address be released to Whova.

Registration Prices

On 1/20/17, price goes up by $25. On 2/19/17, the price goes up another $25. Non-member registration includes free 1 year membership.

Meeting Only                               Member $349                Affiliate Member $379            Non-Member $449

Meeting & Gala Package (save $25)           Member $399                 Affiliate Member $429            Non-Member $499

On 2/19/17, price goes up by $20. Non-member registration includes free student or resident membership.

Resident Meeting & Gala Package            Member $159                             Non-Member $234

Student Meeting & Gala Package            Member $129                             Non-Member $204

1-day registration prices do not include free membership.  

Sunday only $75 ($50 for students/residents)

Career Development Pre-Course $250 ($200 for conference registrants)

Gala $75

Awards Luncheon $50

Writer’s Workshop $50

Travel

Venue Hotel: Embassy Suites San Francisco Airport Waterfront  

Book on-line here: http://group.embassysuites.com/AMWAConference

Career Development Pre-Course (1:30-5:30PM, Thursday, March 30, 2017)

Women Physicians Shaping their Future:  Skills to meet the changing, challenging world of medicine today 

At the end of this presentation, the attendee will be able to:

• Incorporate mindfulness practices, in order to enhance her ability to cultivate and maintain equanimity in personal and professional interactions.
• Understand the importance of intentionality in creating a more fulfilling life that reflects her core values
• Powerfully use simple communication strategies and skills to inspire, create engagement, and effectively influence others
• Recognize the effect of her and others’ emotions and manage them effectively to create desired outcomes
• Create a personal leadership brand that reflects what she wants to be known for, in order to enhance results and influence

Program highlights:

The Power of Presence

Presence is our ability to be fully alive and present to each moment of our lives, so that we can consciously choose how we feel and act in everyday life. Consequently, we have the potential to create dynamic, thriving personal and professional lives that truly reflect who we are as human beings, clinicians and leaders.

Mindfulness is a practice that can help develop the self-awareness and emotional intelligence skills that are essential for developing a powerful presence. With greater mental clarity and emotional mastery we can enhance not only our personal well-being and performance, but also our ability to connect to and influence others in all aspects of our life. 

During this module participants will be guided through several practices to develop their understanding and experience of mindfulness and its connection to presence.

Crafting a career that thrills you

Physician burnout is at epidemic proportions as many feel trapped in a career that doesn’t fit or inspire them, estranged from what they used to love about practicing medicine.  Through a series of personal reflections, participants will reconnect with the core values that drew them to medicine in the first place.  By looking critically at their career, they will find new possibilities for restoring their passion in the context of their current position, or developing a career that is in greater alignment with their values and purpose.

Crucial Communication Skills For Women Physicians

As female physicians, we excel at communicating medical information; yet challenges in asserting ourselves put us at a distinct disadvantage, decreasing our satisfaction in our work and personal life. This module will prepare participants to assert themselves powerfully by validating their needs, understanding the emotions and beliefs that hold them back from speaking, and gaining skills to express themselves authentically.

Building Your Personal Leadership Brand

An increasing number of women are assuming roles in leadership and making significant contributions. So why are they so frustrated? Often women believe they can’t be themselves and make the difference they want to make. This sense of conflict between being authentic and behaving in a manner assumed to be more acceptable negatively impacts their success and quality of life. The risk to the individual and the organization or cause they support is not offering the full value of their perspective, skills and commitment. Participants will be guided through a five step process to gain clarity on how to create value in the eyes of their organization in a way that reflects personal values and strengths.

Cost: $250 ($200 for registrants of the AMWA102 Meeting)

Meet Our Coaches 

Helane Fronek MD, FACP, FACPh

Jacqueline Huntly MD, MPH

Cathy Lanteri, MD

AMWA 102nd Meeting Poster Abstract Submission

Deadline was December 22nd 2016

Poster Presentations (for all divisions – physicians, residents, students) are often the highlight of the AMWA conferences for attendees.

IMPORTANT! At this meeting posters must be presented in a digital format. Your poster will be a PowerPoint presentation consisting of approximately 5 slides. Poster presentations will be held on Friday, March 31 and Saturday, April 1. You must be available to present during these times in order to be eligible. You will be assigned a 9-minute timeslot to present your electronic poster (approximately 6-7 minutes for your presentation & 2-3 minutes for questions). We hope that the electronic poster format will mitigate the burden of printing and transporting your poster.

An example of an electronic poster can be downloaded here. Please save your presentation as a PowerPoint file and as a PDF and email to conference@amwa-student.org by March 10, 2017 NO EXCEPTIONS. If we do not receive your ePoster in both PDF and PowerPoint formats by this date, you will not be eligible to present your research. No changes can be made to your eposter after it has been submitted.

By submitting your poster to us, you are agreeing that we may distribute your poster to AMWA conference attendees via an online portal or in print. If you do not agree to this you may provide a statement in an email to us requesting to opt out.

You will not need to print your poster, but it is suggested that you bring a flash drive containing your ePoster in case of technical difficulties. When you arrive at AMWA 102, we will have your ePoster downloaded and ready to be presented at your scheduled time! Please wear professional dress for your presentation.

Before submitting an abstract, please read the submission guidelines below. You will be charged a $20 non-refundable fee upon submission of your abstract, payable by credit card. You will not be able to make changes to your abstract once submitted.

Submission categories include: Clinical care – best practices, Clinical care – case study, Research – human subjects (clinical), Research – bench, and other.

Abstracts accepted for Poster Presentation at the Annual Meeting will be eligible for Young Women in Science Awards (Resident and Student Divisions). Awards will be presented at the Gala separately in the student and resident divisions.

Submission Guidelines:

• Abstracts and posters may NOT be duplicates of submissions from previous AMWA conferences.
• Each presenter may submit only 1 poster abstract for consideration.
• All author names and email addresses are required and ALL authors must sign off on submission for the abstract to be eligible for consideration. An email will be sent to each author for their electronic signature approving the abstract at the bottom of the submission form.
• Submitting author must be available to present at the conference.
• Poster abstract must be 300 words or less (author names do NOT count toward word limit)
• RESIDENTS ONLY: You can submit an abstract to be considered for both a poster or oral presentation. If you are offered and accept an oral presentation slot, you will NOT present a poster and are no longer eligible for poster presentation awards (however, you will be eligible for oral presentation awards).

Formatting:
For Scientific Research: Authors’ names (ex. Smith, Jane, L.), Hypothesis, Methods, Results, Conclusions
For Clinical Cases: Authors’ names (ex. Smith, Jane, L.), Case, Conclusions, Clinical Significance

Questions? Email conference@amwa-student.org

Awards Luncheon

Each year, the AMWA Awards Luncheon recognizes leaders in medicine who have either advanced the field of women’s health or the career development of women in medicine.

Physician Awards

• Elizabeth Blackwell Award
• Woman In Science Award
• Esther Pohl Lovejoy Award
• Lila A. Wallis Women’s Health Award
• Bertha Van Hoosen Award
• Exceptional Mentor Awards
• Dr. Larry Zaroff Man of Good Conscience Award
• Local Hero Awards

General Awards

• Camille Mermod Award

Artist in Residence – 2017-2018

Resident Division Awards

• Susan Ivey Courage to Lead Award
• Elinor Christiansen Altruism Award
• Resident Mentorship Award
• Susan Love Essay Award

Medical Student Awards

• Anne C. Carter Award
• Eliza Lo Chin Unsung Hero Award
• Linda Brodsky Essay Award
• Heller Outstanding Branch Award
• Outstanding Regional Director Award
• Haffizulla Family Scholarship

Pre-medical Student Awards

• Student of the Year Award
• Outstanding Branch Award
• Active Branch Award

Gala

102nd Anniversary Gala

• Young Women in Medicine Poster Awards
• Induction of New Fellows
• Gala Keynote Spotlight: Sandra Fluke

Excursion

San Francisco Highlights Tour, April 2, 12-4pm, $45 (book through the registration portal)

Roe –  The world premiere of Lisa Loomer’s critically acclaimed play comes to Berkeley Rep.  “Roe v. Wade—the landmark 1973 case that legalized abortion is still fiercely debated, over 40 years later. In her newest play, acclaimed writer Lisa Loomer cuts through the headlines and rhetoric to reveal the divergent personal journeys of lawyer Sarah Weddington and plaintiff Norma McCorvey (“Jane Roe”) in the years following the fateful decision. In turns shocking, humorous, and poignant, Roe reflects the polarization in America today while illuminating the heart and passion each person has for their cause.”

The theater is accessible by Bart (allow at least an hour).

Special Discount for AMWA members for shows on Thursday evening, Friday evening, Sunday afternoon, and Sunday evening.

Alcatraz Tour Tickets – book on your own.

Clinical Hot Topics

The upcoming AMWA 102nd Annual Meeting March 31-April 2 in San Francisco is soliciting submissions for the ‘Clinical Hot Topics” Presentations.  These  “Clinical Hot Topics” will be presented in 10 minutes per speaker and should be concise clinical discussions.

You do not need to be an AMWA member to apply, but AMWA members will receive preference in the selection process. Students and residents are not eligible to submit a proposal – we encourage students and residents to focus their efforts on submitting poster presentations.

Application Form: https://form.jotform.com/51526456654157

The deadline to submit is Oct. 31, 2016. Questions? Email Program@amwa-doc.org!

Profiles in Medicine

Speakers TBA

Merchandise

All AMWA merchandise will be sold on-site at the meeting. Check out what we have to offer!

  

Student Division Sweatshirt

24 oz. Acrylic Tumbler

Centennial Book

PATH (Physicians Against the Trafficking of Humans) Merchandise

3/4 Sleeve – $18.00

Mentorship

The AMWA 102 conference will provide attendees at all points in their careers with ample opportunities for mentorship and networking throughout the weekend. In addition to having a networking nook available to connect informally, many events will allow attendees to formally establish new connections. From the speed networking events on Friday morning connecting physicians with other physicians (and students and residents to premedical students) to the Saturday mentorship breakfast that allows students the opportunity to ask questions about a variety of topics including career advancement and work-life balance to physicians, AMWA 102 will have a mentorship event for everybody. See below for event listings.

-Speed Networking Event (one event for physicians, one event for residents and students)

-Networking 101 Talk

-Networking Lunch

-Regional Mixers

-Mentorship Breakfast

-Networking Nook

Resident Division

Coming Soon!

We also offer the following Resident Division Awards which will be presented at the meeting:

• Susan Ivey Courage to Lead Award ($100 award)
• Elinor Christiansen Altruism Award ($100 award)
• Resident Mentorship Award ($100 award)
• Susan Love Essay Award
• Young Women In Science (Poster: $250, $150, $100 for 1st, 2nd and 3rd place, respectively & Oral Presentation: $250, $100 for 1st, 2nd place in original research and $250 for 1st place in case presentation)

More items and books available through the AMWA on-line store.

Medical Student Division

Student Travel Grants
Poster Presentations
Young Women in Science Awards

Premedical Student Division

Student Travel Grants

Poster Presentations

Premed Events:

Thursday, March 30, 2017

AMWA Studio Paint Night
Time: 7:00PM – 9:00PM Venue: Diplomat Ballroom B

Friday, March 31, 2017

Pre-medical and Medical Division Speed Networking
Time: 8:00AM – 9:00AM Venue: Diplomat Ballroom

Saturday, April 1, 2017

Pre-medical Awards Ceremony
Time: 11:30PM – 12:00PM Venue: Solano

Pre-medical Branch and Student Presentations and Leadership Transition Meeting
Time: 5:00PM – 6:15PM Venue: Ambassador Ballroom B

Sunday, April 2, 2017

11:30 – 12:15PM Ambassador Ballroom A
Pre-medical Exhibitor Fair and Introductions

12:15 – 1:30PM Embassy Ballroom B & C
Symposium Welcome and Women in Medicine Panel
Introduction by: Pre-Med President Elect Laura Ballentine, Panel Moderator: Nataly Montaño
Panelists: Stephanie Bonne MD FACS, Julie Hundertmark MD, Amanda Xi MD MSE, Dipa Patel MD, Norma Jo Waxman MD

1:00 – 2:00PM Diplomat Ballroom A
Suturing Workshop
Julie Hundertrmark MD Deputy Commander for Clinical Services, US Army

1:30 – 2:15PM Embassy Ballroom B & C
Gap Year Opportunities & Student Engagement
Saralyn Mark MD, Jessica Evert MD, Norma Jo Waxman MD

2:15 – 2:45PM Embassy Ballroom B & C
Mapping a Path of Research and Scholarship
Joan Lo MD Clinical Professor of Medicine at UCSF, Research Director at Kaiser Permanente East Bay

2:00 – 3:00PM Diplomat Ballroom A
Suturing Workshop
Julie Hundertrmark MD Deputy Commander for Clinical Services, US Army

2:00 – 3:00PM Diplomat Ballroom B
Splinting Workshop
Kimberly Templeton MD Professor of Orthopedic Surgery & Health Policy and Management, University of Kansas, AMWA President 2016-2017

2:45 – 3:15PM Embassy Ballroom B & C

Negotiating the Divide

Theresa Rohr-Kirchgraber MD FACP, Executive Director, IU National Center of Excellence in Women’s Health, Clinical Associate Professor of Medicine and Pediatrics, Indiana U. AMWA President 2015-2016

3:15 – 4:00PM Embassy Ballroom B & C
Finding Your Path in Medicine: Women Physicians Share Their Stories
Eliza Lo Chin MD MPH, AMWA Executive Director, Saralyn Mark MD, President iGiant, President SolaMed Solutions LLC, Linda Hawes Clever MD MACP, President RENEW

CME

The AMWA’s 102nd Annual Meeting is approved for 24.25 CME credits.

Course Description This conference will convene leading academic physicians, scientists, students, and prominent policy makers to discuss advances in women’s health, new concepts in mentorship, and career advancement for women in medicine.

Course Objectives At the conclusion of this program, attendees will be able to:

• Engage in mentoring for professional performance and career development
• Consider the role of sex and gender in the management and prevention of disease • Recognize issues of gender disparity in the workplace
• Identify new strategies in patient care management, particularly in reproductive medicine and women’s health

Accreditation Statement This activity has been planned and implemented in accordance with the Essential Areas and Policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of Indiana University School of Medicine and American Medical Women’s Association. The Indiana University School of Medicine is accredited by the ACCME to provide continuing medical education for physicians.

Designation Statement Indiana University School of Medicine designates the Career Development Pre-Course, Annual Meeting, and Writing Workshop live activities for a maximum of 24.25 AMA PRA Category 1 CreditsTM. Physicians should claim only the credit commensurate with the extent of their participation in the activity.

Faculty Disclosure Statement In accordance with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support, educational programs sponsored by Indiana University School of Medicine (IUSM) must demonstrate balance, independence, objectivity, and scientific rigor. All faculty, authors, editors, and planning committee members participating in an IUSM-sponsored activity are required to disclose any relevant financial interest or other relationship with the manufacturer(s) of any commercial product(s) and/or provider(s) of commercial services that are discussed in an educational activity.

Information about Exhibitor, Program Book Ads, and Meeting Bag Inserts is below.  Please submit your registration for exhibiting and advertising before March 15, 2017.

AMWA’s 102nd Anniversary Meeting will be held March 31- April 2, 2017 at the Embassy Suites San Francisco in California. This event presents an opportunity to reach one of the largest assemblies of women physicians, residents, and medical students from all over the U.S.  Exhibit hours are planned to ensure opportunities throughout the weekend to meet with all of the attendees.

All exhibitors and sponsors (including bag inserts, program book ads, etc) must register using the same registration link above. Credit card payments are taken through our online registration system. Please complete the online registration form even if you plan on sending a check. Make all checks payable to AMWA and mail to 1100 E. Woodfield Rd., Suite 350, Schaumburg, IL 60173.

Venue: Embassy Suites San Francisco

Each Exhibit space will include:

– One 6 ft draped table with 2 chairs
– Listing in the program book if registered before February 26, 2017
– Complimentary wifi
– Pass to attend non-meal meeting functions

Friday 3/31/17

Exhibit Set Up 9:00 – 11:00 AM

Exhibits Open: 11:00 AM

Exhibit Close: 4:00 PM

Saturday 4/1/17

Exhibit Open: 8:00 AM

Exhibits Close: 4:00 PM

Exhibit Takedown: 4:00 PM – 6:00 PM

Sunday 4/2/17

Optional Pre-Med Exhibits

Exhibit Set Up 11:00-11:30 AM

Exhibits Open 12:00 PM

Exhibits Close 3:00 PM

Exhibitor Guidelines
Exhibitor assumes responsibility and agrees to indemnify, defend and hold harmless Hotel, Hilton Worldwide, Inc., and the Hotel’s Owner, and their respective owners, managers, subsidiaries, affiliates employee and agents (collectively, “Hotel Parties”), and Group from and against any claims or expenses arising out of the use of the exhibition premises.  The Exhibitor understands that neither the group nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Exhibit Space Rental: Electricity will be available only if requested in advance. Space will be assigned according to the order in which paid applications are received.

Cancellations: Once a formal application has been received; cancellations must be submitted in writing, no later than 6 weeks prior to the opening day of the meeting. A $100.00 Cancellation fee will be assessed. If no notification is provided, the applying company will be responsible for the entire exhibit fee.

Regulations: Booths will be provided as indicated in this prospectus. Exhibits must be installed so that they do not project beyond the space allotted. No interference with the light or space of other exhibitors will be permitted. No signs or other articles shall be posted, nailed or otherwise attached to any of the pillars, walls, doors, etc., in such manner as to deface or destroy them. No attachments
shall be made to the floors by nails, screws or any other device. All space is leased subject to these restrictions.

Display Requirements and Restrictions: AMWA retains the right to deny the exhibition of inappropriate items and products (for example products or services that do not have FDA approval. Please contact the Exhibit Manager with any questions. Exhibit participation does not constitute in any form an endorsement of a company or product by AMWA.  Exhibitors are prohibited from making media marketing statements based on participation in the meeting as an exhibitor.

Irregular Canvassing and Distribution of Advertising Matter: 
Solicitation of business or conferences in the interest of business except by exhibiting firms is prohibited. Exhibitors are urged to report to the Exhibit Manager any violations of this rule. Canvassing by exhibitors outside of their booths is also forbidden. Circulars or advertising matter of any description shall not be distributed except from the exhibitor’s booth.

Uncontrolled Eventualities: AMWA will take all reasonable precautions against damage or loss by fire, water, storm, theft, strike or any other emergencies of that character but does not guarantee or insure the exhibitor against loss by reason thereof (see “Responsibility Agreement”)

Exhibitor Guidelines

EXHIBITOR TABLE

For Profit Exhibitor Table (Pay by Credit Card): $2,600.00
For Profit Exhibitor Table (Pay by Check): $2,500.00
Non-Profit Exhibitor Table (Pay by Credit Card): $1,300.00
Non-Profit Exhibitor Table (Pay by Check): $1,250.00

SPONSORSHIP LEVELS

Bronze Sponsorship: $5,000.00
Silver Sponsorship: $7,500.00
Gold Sponsorship: $10,000.00
Platinum Sponsorship: $20,000.00

PROGRAM ADS

Meeting mobile app banner ad: $100.00
Quarter Page Program Ad (Pay by Check): $250.00
Quarter Page Program Ad (Pay by Credit Card): $260.00
Half Page Program Ad (Pay by Check): $500.00
Half Page Program Ad (Pay by Credit Card): $520.00
Full Page Program Ad (Pay by Check): $1,000.00
Full Page Program Ad (Pay by Credit Card): $1,040.00

Full Page Color, inside back cover:  $1500

Full Page Color, inside front cover:  $1500

Full Page Color, back cover:  $2500

Full Page: trim = 8.38 in x 10.75 in, live = 7.88 in x 10.25 in, bleed = 8.63 in x 11 in
Half Page: live = 7.88 in x 5 in
Quarter Page: live = 3.5 in x 5 in

MEETING BAG INSERTS

Bag Insert (Pay by Check): $300.00
Meeting Bag Insert (Pay by Credit Card): $312.00